Guide

Using the My Apps Web Part for a Personalised List of Apps

14 June 2026·4 min read

Every employee's working day touches a handful of systems — the HR portal, the service desk, expenses, project tools, a couple of bookmarked internal sites. The trouble is they're scattered everywhere, and SharePoint's built-in quick links offer little control and no personalisation. The My Apps web part fixes that with a tidy, customisable launcher right on your intranet.

What My Apps does

My Apps displays the online applications and websites your team uses most. Administrators define a set of links, and from there you have flexibility: users can personalise their own launcher, or you can mark certain apps as mandatory so they always appear — useful in regulated environments where everyone must have access to the same tools. Users rearrange their apps with simple drag-and-drop.

Adding the web part

  1. Go to the page where you want the launcher and click Edit at the top right.
  2. Add a web part and search for “My Apps - Sprocket 365”.
  3. Select it from the results.

By default, My Apps starts with three sample app icons to help you get going. You can remove these or add your own — more on that below.

Arranging and styling your apps

Once the web part is on the page, drag and drop the apps to set their order. In edit mode you can also align them left, centre, or right from the configuration toolbar, then republish to save.

Under the Styles group in the property pane you'll find two more options:

  • Shape — display icons as squares or circles (square is the default).
  • Show Labels — toggle the app title under each icon on or off. With labels off, you get a clean icon-only grid.

Adding your own apps

Click the Manage Apps icon in the top-right corner of the web part to open the My Apps library. There are two ways to add an app:

  • Click + New in the top-left of the library, or
  • Drag and drop an icon file straight into the library.

Once the icon is uploaded, click it to open the details pane and complete the properties:

  • Name and Title (the label shown with the app)
  • Target — a valid URL
  • Mandatory — whether the app is locked in for all users
  • Open in new window
  • Sort order — a number that sets where the app appears

Back on the page, click Refresh in the top-right corner of the web part to display your new apps.

Making an app appear for everyone

To pin an app so it shows by default for all users, open the My Apps library in edit mode, select the item, open its details pane, and set Mandatory to Yes. Mandatory apps always appear in every user's launcher, even as they personalise the rest.

Tips & common questions

  • Icon size: upload square or circular icons rather than rectangles — they display more cleanly. Around 25 × 25 pixels works well, and My Apps resizes to fit.
  • Reset: the Reset button restores a user's order and visibility to the default. It does not change the apps in the library.
  • Licensing: generally there are no extra requirements — but if you store users' personalised configuration in OneDrive, those users need a OneDrive licence.

Try it for free

My Apps is one of 40+ web parts included with Sprocket Studio. Start a 14-day free trial from the Microsoft AppSource and give your team a personalised launchpad for everything they use.

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